Officers Duties

Director

  • Works with the Sponsoring Dealer to uphold the “Annual Charter for H.O.G.® Chapters” and H.O.G. operating policies.

  • Assumes overall responsibility for the administration of the H.O.G.® chapter and implementation of Harley Owners Group policies.

  • Signs annual H.O.G. Chapter Charter Application and ensures it is received in H.O.G.® office by December 31st.

  • Promotes H.O.G.® and the H.O.G.® Chapter to potential members.

  • Conducts chapter meetings.

  • Coordinates chapter officer responsibilities.

  • Ensures that all Trademark requirements are met.

  • Ensures Chapter merchandise orders are supplied to the Sponsoring Dealer.

  • Ensures Chapter Officer News is available to all fellow officers.

  • Routes H.O.G.® correspondence to fellow officers and to membership, as requested.

Assistant Director

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Assists the Director as requested.

  • Promotes H.O.G.® and the H.O.G.® Chapter to potential members.

  • Informs chapter members of H.O.G.® programs and benefits.

Treasurer

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters.

  • Collects chapter dues.

  • Manages all chapter funds.

  • Reports financial transactions monthly.

  • Submits the annual financial statement to H.O.G.® (by January 31st).

  • Ensures that any charitable contributions are managed according to H.O.G.® guidelines.

  • Maintains a running comparison of current year chapter finances with prior year chapter finances for presentation at the Annual meeting.

Secretary

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters.

  • Oversees the administrative needs of the chapter.

  • Keeps minutes of all chapter meetings, including “Annual Chapter Business Meeting”.

  • Administers annual chapter member renewal process.

  • Ensures that most current officer and chapter address information is on file with H.O.G.®

  • Maintains annual Chapter Membership Enrollment Form and Release on file for each member.

  • Submits the Chapter Charter Application (once a year, by December 31st) and other reports and forms as requested to H.O.G.®

  • Administers the annual chapter Business Meeting.

Activities Officer

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Oversees the administration of chapter events.

  • Recruits and instructs volunteers for chapter activities.

  • Surveys chapter members on the types of activities that interest them, and ask if they are willing to volunteer. If and when those activities are held, notify the members who showed a special interest.

  • Oversees the collection of appropriate release forms for chapter events.

Membership Officer

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Ensures that chapter members have current International H.O.G.® membership.

  • Enrolls new members into chapter.

  • Administers annual chapter member renewal process.

  • Works with chapter secretary to ensure the annual Chapter Membership Enrollment Form and Release is on file for each member.

  • Maintain membership changes online in Chapter Officer Section of <a href=”http://members.hog.com” target=”_blank”>http://members.hog.com</a> (requires internet accessibility).

Webmaster

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Authors, edits and updates the chapter web site.

  • Follows Internet guidelines.

  • Presents any potential web site information to the Sponsoring Dealer for approval prior to use. If the Sponsoring Dealer has a home page, discuss linking the chapter home page to the Dealer’s.

  • Includes official chapter name and number on all material published by the chapter.

  • Works with the Chapter Editor to ensure the same information is being communicated to all chapter members and does not rely on the Internet as the sole means of chapter communication.

  • Organizes and assembles electronic information for the chapter.

  • Informs chapter members of the chapter activities by including in the chapter web site.

  • Promotes H.O.G.®’s fun, family-oriented philosophy in all web site material.

  • Acts as caretaker for the chapter by protecting chapter members privacy by not revealing personal chapter member or private chapter information on the chapter web site.

  • Submits chapter web site to H.O.G.® for listing on http://members.hog.com and the H-D® dealer locator.

Ladies of Harley Officer

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Encourages women members to take part in the chapter.

  • Answers questions about the Ladies of Harley® program.

  • Informs members of LOH benefits and activities.

  • Coordinates LOH chapter activities.

    • dt_list_item image=””]Forms a “Welcoming committee” for new members to make them feel right at home.[/dt_list_item]

Editor

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Authors, edits and facilitates the distribution of chapter publications, including the chapter newsletter.

  • Presents any chapter publications (written, electronic, oral etc.) to the Sponsoring Dealer for approval prior to their use.

  • Organizes and assembles written material for the chapter.

  • Submits chapter events on-line at http://members.hog.com for listing on Chapter Events List.

  • Submits chapter suggestions to the Chapter Officers News.

  • Informs chapter members of chapter activities by printing them in the chapter newsletter.

  • Work with Webmaster to ensure the same information is being communicated to all chapter members.

  • Promotes H.O.G.®’s fun, family -oriented philosophy in all chapter publications.

  • Sends a copy of all publications to the H.O.G.® office.

Historian

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Organizes written accounts of chapter activities, records names of chapter officers, notes membership levels, etc.

  • Organizes photos of chapter activities, officers, members, etc.

  • Works with the chapter Photographer or other members to assemble a collection of photos and materials that document the life of the chapter.

  • Creates a permanent history of the chapter that can be stored in a “chapter library” at the dealership.

  • Assembles historic material that may be utilized in articles for both the chapter publications and H.O.G.® magazine.

  • Occasionally, does a one, two or five year “on this date” feature in the chapter publication.

  • Displays the chapter history book at as many chapter events as possible.

  • Seeks articles and photos from members. This adds variety of perspectives and lightens the work load.

  • Publishes history submissions in the newsletter and permanently archive them in the chapter history book.

  • Be creative; it’s your history.

Safety Officer

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Provides Motorcycle Safety Foundation type information to Members.

  • Educates Members about Safe Rider Skills program.

  • Assists the Road Captain in planning routes for chapter rides.

  • Assists the Road Captain in Educating chapter members about group riding techniques.

  • Assists the Road Captain in informing chapter members of any hand signals used by the chapter.

  • Assists in collection of signed release forms.

Photographer

  • Assists the Sponsoring Dealer and Chapter Director in upholding the “Annual Charter for H.O.G.® Chapters”.

  • Takes and organizes chapter photos for chapter publications, H.O.G.® magazine and a chapter history albums.

  • Submits chapter photo to H.O.G.® magazine when requested.